Board members without a working mailbox are ordinary, not an edge case.
This page explains how LEAT records notice, and why an email in an
outbox is not enough.
One record per person, per channel. Who was told, how, by whom, when.
Email, SMS, telephone, messaging, in person, or post. All six count.
A telephone call, a conversation and a posted letter leave no machine
trace. For those three, somebody has to say the message arrived, and
their name goes on the record.
Without that, the notice does not count.
Because a meeting turns out to have been invalid eighteen months later.
Somebody challenges a decision. The question is whether everybody
entitled to notice actually received it. If the answer is "we sent an
email", the next question is whether it arrived, and a mail server log
is not the Board Secretary's evidence — it is the mail server's.
Whatever the governing instrument says. Where it says nothing, LEAT uses
fourteen days for ordinary business and seven for a special meeting.
Those are fallbacks, not law, and the record says which was applied.
Many instruments allow it with the consent of those entitled to notice.
So LEAT records the fact and the number of recipients who got short
notice, and lets a person decide whether it mattered. It does not
silently allow it, and it does not silently refuse.
Somebody recused from an item does not receive the paper for that item.
That is why the pack reference sits on each person's notice rather than
on the meeting.
