LEAT will not destroy a record until Records, Legal and the Data Protection Officer have approved how long that kind of record is kept.
The record shows Unknown rather than a date, with the reason. That is not a fault. It means no approved rule covers this kind of record yet, and nothing can be destroyed while that is true.
Because a number picked by an engineer becomes the rule that governs every grant agreement, every legal file and every beneficiary record in the organisation, and nobody would have agreed to it.
Retention periods come from law, from donor agreements and from board policy. They differ by record type and they change. They are approved once, recorded, and applied consistently.
The date is when a person may review the record for destruction. It is never the date something is destroyed automatically. Nothing in LEAT destroys a record without a named person proposing it and other named people approving and carrying it out.
If a court, a regulator, the DPO, internal audit or a donor has ordered records preserved, that stops any destruction covering them, whatever the retention date says. Releasing that order does not destroy anything either. It only means the ordinary review can happen again.
